Add a driver

Company Admin

Quick path

1. On Fleet → Drivers click Add driver.
2. Enter First name, Last name and Phone.
3. Enter the CDL number and License state; add the employee ID if you use one.
4. Click Add driver. The new driver’s profile opens.

What it is and why

A driver in Roudiy is a record, not a user: drivers don’t sign in to the Fleet Dashboard, so there is no invitation and no password. The page says it in one line: Drivers don’t sign in — dispatchers assign them to vehicles.

Once a dispatcher assigns a driver to a truck, that truck’s trips and safety events are linked to the driver, and they count in the driver’s safety score. For example, you add Maria Lopez with her Texas CDL; the next morning a dispatcher assigns her to TRK-103, and every event on TRK-103 from then on is hers. See Vehicles, drivers and assignments.

Before you start

• By default only the Company Admin can add drivers. Dispatchers and Compliance Managers can edit them; Safety Managers can only view them.
• Have the driver’s phone number and CDL (commercial driver’s license) at hand.
• Adding many drivers at once? Use Import drivers from CSV.

0:00 / 0:25

1. 1Add driverOn Fleet → Drivers click Add driver.0:01
2. 2Name and phoneEnter the driver's first and last name and phone number.0:04
3. 3LicenseEnter the CDL number and the state that issued it, and your employee ID if you use one.0:12
4. 4SaveClick Add driver. Drivers do not sign in to the Fleet Dashboard, so there is no invite or password.0:22
5. 5The driver's profileThe profile opens. Assign the driver to a vehicle from the vehicle's Live tab.0:25

A replay of the real dashboard, not a video. It plays on its own; click a step to jump to it.

Step by step

1. Open the form.

   Go to Fleet → Drivers and click Add driver. A drawer titled Add driver opens on the right.

2. Enter the name and phone.

   • First name and Last name — required, up to 60 characters each, for example Maria and Lopez.
   • Phone — required. A 10-digit US number that does not start with 0 or 1. You can type it as (214) 555-0147, 214.555.0147 or +1 214 555 0147; the list then shows it as (214) 555-0147. Anything else shows Enter a US phone number.
   • Email — optional. A wrong format shows Enter a valid email.

3. Enter the license details.

   • CDL number — required, up to 20 characters, for example D1234567. One CDL number belongs to one driver in your company.
   • License state — required. The state that issued the CDL: one of the 50 states or DC, for example TX.
   • Employee ID — optional, up to 30 characters, for example E-100, if your company numbers its staff.

4. Add groups and notes, then save.

   • Groups — for example Dallas North. If your access is limited to certain groups, pick at least one of yours (Pick at least one of your groups); otherwise it is optional.
   • Notes — up to 1,000 characters.

   The form also shows a note: Drivers don’t sign in. Their trips, events and score follow the dispatcher’s assignment. Click Add driver. A message confirms Maria Lopez added. Closing with unsaved changes asks Discard changes? (Discard or Keep editing).

5. Check the profile.

   The new driver’s profile opens. The Current vehicle card says Not assigned until a dispatcher assigns the driver to a vehicle from the vehicle’s Live tab.

What happens next

• The driver is on the Active tab of Fleet → Drivers. Search by name, phone or CDL (at least 2 characters).
• The driver gets no invitation and no password.
• A dispatcher assigns the driver to a truck on its Live tab with Assign driver. One driver has one vehicle at a time, and one vehicle has one driver.

Note

Trips and events recorded while a truck has no driver are not counted in anyone’s score. Assign drivers before the shift starts.

If something goes wrong

Message on screen	Why	What to do
Enter a US phone number	The phone is not a 10-digit US number, or starts with 0 or 1.	Type the number as (214) 555-0147.
Enter a valid email	The email is not in the right format.	Correct it or leave the field empty.
A driver with this CDL already exists	Another active driver in your company has this CDL number.	Search for the CDL in the list; you may already have this driver.
A driver with this CDL already exists (deactivated).	The driver was added before and later deactivated.	Click Reactivate to bring the old record back with its history.
Pick at least one of your groups	Your access is limited to groups.	Pick one of your groups.

Questions

Does the driver get an invitation or a login? No. Drivers don’t sign in. Their trips, events and score follow the dispatcher’s assignment.

Can two drivers have the same phone number? Yes, the phone does not have to be unique. The CDL number does.

Can I assign a vehicle while adding the driver? No. Assignment is done by a dispatcher from the vehicle’s Live tab.

Related

A driver's profile

Import drivers from CSV

A vehicle right now

Vehicles, drivers and assignments