Who drove a vehicle

Company Admin Dispatcher Safety Manager Compliance Manager

Quick path

1. Open the vehicle and go to its Assignments tab.
2. Read the table: driver, start, end, how it was made and how it closed.
3. Change Dates to look further back than the last 30 days.
4. Click Load more at the bottom for older rows.

What it is and why

An assignment links one driver to one truck for a period. Trips and safety events recorded in that period belong to that driver, which is what their safety score is built on. The Assignments tab is the record of who drove the truck and when. Example: a ticket arrives for TRK-101 from last Tuesday. You open Assignments, see that James Carter drove it from Monday 6:10 AM until Maria Lopez was assigned on Wednesday, and know who to talk to.

Each truck has at most one active driver, and each driver is on at most one truck. See Vehicles, drivers and assignments for the full picture.

Before you start

• You need the vehicles.view permission. All four default roles have it. Without it the tab is hidden, and opening it by link shows You don’t have access to this page.
• This tab only shows assignments. You change them elsewhere — see What happens next.

0:00 / 0:08

1. 1Who drove itThe Assignments tab lists the drivers of this vehicle in the chosen dates (last 30 days by default), with start and end.0:01
2. 2DatesPick a date range to look further back.0:04

A replay of the real dashboard, not a video. It plays on its own; click a step to jump to it.

Step by step

1. Open the tab.

   On the vehicle page, click Assignments. The table shows the last 30 days by default, 25 rows at a time.

2. Read the columns.

   • Driver — links to the driver’s profile. A Deactivated badge marks a driver who is no longer active.
   • Started and Ended — an open assignment shows an Active badge instead of an end.
   • Duration — for an active assignment, counted up to when you opened the table.
   • Source — Manual (assigned on the vehicle’s Live tab) or Retro (trips assigned afterwards from the Trips page).
   • Assigned by — the user’s name, Unknown user, or “—” when the system did it.
   • Closed — how it ended: Ended by Maria Lopez for a manual end (Ended manually when the user is not known), or a reason such as Auto — new assignment, Auto — driver moved, Driver deactivated, Vehicle deactivated or Account closed. Retro and open assignments show “—”.

3. Change the dates.

   Click Dates and pick a range. Days are in your time zone: your personal time zone if you set one, otherwise your company’s. A range longer than 366 days is ignored.

4. Load older rows.

   Click Load more at the bottom of the table for the next 25.

The driver’s side of the same record is the Vehicle history tab on their profile. It is the same table, with a Vehicle column instead of Driver.

What happens next

You change assignments in two places; each change adds a row here.

• Live tab, Driver block — Assign driver, Change driver or End assignment on the vehicle’s Live tab. These rows show Source: Manual. Needs assignments.manage, which the Company Admin and Dispatcher have by default.
• Trips, Assign driver — on Trips, select finished trips without a driver (up to 50) and click Assign driver. These rows show Source: Retro. Also needs assignments.manage.

Note

Assigning a driver who is on another truck ends that other assignment. The dialog warns you, for example James Carter is on Unit TRK-104 now — that assignment will end. Automatic ends like this show reasons such as Auto — new assignment or Auto — driver moved in Closed.

If something goes wrong

Message on screen	Why	What to do
No assignments in this period	Nobody was assigned to the truck in the chosen dates.	Widen Dates.
Couldn’t load assignments	The table did not load.	Click Retry.
You don’t have access to this page	Your role has no vehicles.view.	Ask your Company Admin.
Vehicle not found	The truck is not in your groups, or the link is wrong.	Click Back to vehicles and open it from the list.

Questions

Why does a row say Retro? A driver was assigned to finished trips afterwards from the Trips page, rather than on the truck’s Live tab.

Can I edit a past assignment here? No. The tab is read-only. Use Assign driver on Trips for finished trips without a driver; it needs assignments.manage.

Why does Assigned by show “—”? The system made the assignment, not a user.

Related

A vehicle right now

Trips

A driver's profile

Vehicles, drivers and assignments